AI agencyBuildOperateTransferUpskill

We put AI to work inside your business. Then we hand you the keys.

An AI agency, not another tool. We find where AI pays off in your company, build it into the way you already work, run it with you until it delivers, then hand it to your team and upskill your people to own it.

45 minutes with the people who'd build it. You leave with a scoped plan, a timeline and a price range. No pitch deck.

Your engagementTypical timeline
  1. Week 0
    Free build session

    45 minutes. We find where AI pays off first in your business.

    Free
  2. Weeks 1 to 2
    Blueprint

    We map the work, agree one number to move and give you a fixed quote.

    Build
  3. Weeks 3 to 12
    Build and launch

    AI built into your systems and tools. You see it working every week.

    Build
  4. Monthly
    Operate

    We run it with you, fix and improve it, and report on the number.

    Operate
  5. When you're ready
    Transfer

    Code, documents and accounts handed to your team. Or keep us on.

    Transfer
Upskill

Your people are trained at every step, from the leadership team to the people who run it day to day.

  • ADPT 001

    We built these systems for our own company first.

  • Forge AI Residency

    We train founders to build AI systems for their own companies.Each residency: 20 builders, 7 days.

  • Yours

    Code, data and accounts are yours from day one.

Builds into the tools you already run

  • WhatsApp
  • Tally
  • Zoho
  • Excel
  • Google Sheets
  • SAP
  • Odoo
  • Salesforce
  • HubSpot
  • TeleCRM
  • Razorpay
  • Gmail

The gap

Most companies are stuck between the demo and the result.

  • Pilots that never ship

    A proof of concept that impressed everyone, and has been “almost ready” for six months.

  • Tools that don't talk

    Five AI subscriptions, none of them connected to your CRM, ERP or WhatsApp.

  • Work held in people's heads

    Follow-ups, approvals and reports that happen only if one person remembers.

  • No one to own it

    Hiring an AI team is slow. Agencies build and disappear.

TodayFirst reply: next morning

  1. A buyer asks about a 3BHK on WhatsApp.

  2. Unread. The sales team has gone home.

  3. Someone sees it and forwards it to a salesperson.

  4. First call back. By now they may have called someone else.

With AI follow-upFirst reply: 1 minute

  1. A buyer asks about a 3BHK on WhatsApp.

  2. Reply with floor plans, price band and three site-visit slots.

  3. Scored hot and assigned to sales with the full chat.

  4. Sales calls with context. Visit booked for Saturday.

Example: a real estate enquiry. Every business has its own version of this.

The models are ready. What's missing is a team that builds AI into your operations and stays until it works. That's us.

Proof

We built it for our own company first.

ADPT 001LevelUp LearningEducation · admissions and operations

The problem

Applicants came in all day across every programme. New applicants waited 3 to 4 hours for a first call. Applicants who hadn't paid went quiet, and interviews and payments were tracked by hand across sheets.

What we built

  • A WhatsApp follow-up engine for applicants who haven't paid, live since September 2026, with replies logged to the CRM
  • Interview booking synced to the CRM
  • A revenue tracker and onboarding system for balance payments
  • Live lead and funnel dashboards for the founders

On the build session we show you the real systems running. No deck.

Book a free build session

What we do

AI infusion and AI upskilling, from one team.

We are not a software product. We work inside your business, build what it needs, and leave your people able to run it.

AI infused into your workflows

We map how the work flows today, redesign it so agents do the repetitive parts, then build it into your CRM, ERP, inbox and WhatsApp. A person approves anything that matters.

AI customer and employee support

Support desks on chat, email and WhatsApp that answer from your own data and hand the rest to your team with full context. The same for internal HR, IT and policy questions.

Custom software and platforms

Apps for customers, dealers and field teams. New digital products. Learning platforms in your brand. Internal portals and live dashboards that replace the spreadsheets you've outgrown.

AI upskilling for your people

Leadership workshops that decide which AI ideas to fund, park or stop, and who owns each one. Role-wise training on live work, so your team can run what we build and spot the next opportunity.

Where we start

Where AI pays off first.

Every engagement is built around your business. These are the seven places we most often start. Pick your industry to see where we'd begin.

Your industry

Pick your industry to see the three places we'd usually start.

  • Lead follow-up

    Catches every enquiry from forms, ads, WhatsApp and email. Replies in minutes, scores it, routes it to the right person and chases follow-ups until it buys or says no.

    Works with
    WhatsApp, website forms, Meta and Google leads, your CRM
    Your call
    Any discount or promise needs a person's yes.
    What changes
    No lead waits overnight.

  • Customer support

    Answers order, account and policy questions on chat, email and WhatsApp from your own data. Hands the rest to your team with the full conversation.

    Works with
    WhatsApp, email, website chat, your order system
    Your call
    When it isn't sure, it hands over to a person.
    What changes
    Routine questions handled without a person.

  • Documents and data entry

    Reads invoices, POs, KYC files, forms and contracts. Checks them against your rules and enters them into Tally, Zoho or your ERP.

    Works with
    Tally, Zoho, SAP, your inbox, shared drives
    Your call
    Mismatches go to a person before anything is posted.
    What changes
    Your team checks instead of types.

  • Operations tracking

    Watches orders, vendors and open issues across systems. Flags exceptions, sends updates and closes the routine ones.

    Works with
    Your ERP, sheets, WhatsApp groups, email
    Your call
    It escalates exceptions. It never cancels or reroutes on its own.
    What changes
    Fewer things fall through the cracks.

  • Collections and finance

    Reconciles payments, chases dues party by party and flags duplicate or wrong billing.

    Works with
    Tally, bank statements, Razorpay, WhatsApp
    Your call
    Refunds and write-offs need a person's yes.
    What changes
    Faster collections, cleaner books.

  • Company knowledge

    Answers staff questions from your SOPs, policies, product sheets and past work, with the source attached.

    Works with
    Drive, Notion, PDFs, your LMS
    Your call
    Every answer shows its source, so anyone can check it.
    What changes
    New staff are productive sooner.

  • Leadership reporting

    Every morning: sales, cash, pipeline and problems in one message. Ask follow-up questions in plain language.

    Works with
    Your CRM, Tally, sheets, WhatsApp
    Your call
    Read-only. It reports; you decide.
    What changes
    Numbers on day 1, not week 3.

Not sure where to start? That's what the build session is for.

Book a free build session

How we work

Build. Operate. Transfer. Upskill.

We infuse AI into your business, run it with you until it delivers, then hand it over to a team we've trained.

  1. Build

    Blueprint

    2 weeks

    We sit with the people who do the work, map the flow, rank where AI pays off, agree one number to move, and give you a fixed quote.

    From your sideOne owner who can say yes. 2 to 3 hours from the team.

  2. Build

    Build and launch

    3 to 12 weeks

    We redesign the workflow and build the agents or software inside your systems. You see it working every week, tested on your real data before launch.

    From your sideAccess to your tools. 15 minutes of feedback twice a week.

  3. Operate

    Run it with you

    Monthly

    We run it in production with you: monitoring, fixes, tuning as models change, new features, and a monthly report on the number.

    From your side30 minutes a month.

  4. Transfer

    Hand over the keys

    4 to 8 weeks

    Code, docs, accounts and runbooks handed over. We help you hire and onboard your own team, or you keep us on.

    From your sideNamed people to take over.

Upskill · every phase

Your people learn to run it.

We come from teaching, so training isn't an add-on. It runs alongside every build.

Half day

Leadership AI workshop

Your leadership team leaves knowing which AI ideas to fund, which to park and which to stop, and who owns each one.

On live work

Team enablement

Role-wise sessions, not slides. Playbooks your team writes with us. We train the people who will own the systems after Transfer.

From your sideOne champion per team.

Stop at any phase. You own everything from day one.

Production

Built to run, not to demo.

  • Your cloud

    Runs on your infrastructure

    Code goes to your Git and runs on your cloud. Your data stays with you.

  • Tested

    Proven before launch

    We test accuracy on your real data and show you the results before anything goes live.

  • Human gates

    People keep the gates

    Payments, approvals and anything a customer sees can require a person's yes.

  • Costs

    Running cost upfront

    You see the monthly AI running cost in the proposal, before you sign.

  • Security

    Locked down by default

    Access controls and audit trails on every system we build. We sign an NDA before the blueprint if you want one.

  • No lock-in

    Yours to keep

    All the IP is yours. Swap models or vendors without rebuilding.

Pricing

Prices on the page.

Fixed price per phase. No hourly billing.

  • Build sessionFree

    45 minutes with the people who'd build it. Scoped plan, timeline and price range.

Fit

Who we work with.

Good fit

  • Founder-led and family businesses scaling past spreadsheets and WhatsApp groups
  • Mid-market and enterprise teams with AI pilots that never reached production
  • Training, education and service companies that want their own platforms
  • Real estate, manufacturing, distribution, financial services, education and healthcare

Not a fit

  • Brochure websites
  • Social media content
  • AI-generated ads, images or videos

Questions

What owners ask us first.

Are you a software product?

No. ADPTHQ is an agency. We build AI into your business around how you already work, run it with you, then hand it over and train your team. You own everything we build.

Can we start with training only?

Yes. Some businesses start with a leadership workshop, some with a build. Most end up doing both.

What happens on the build session?

You tell us what you want built or fixed. We show you live systems, ask how the work flows today, and you leave with a scoped plan, a timeline and a price range.

Is it really free?

Yes. If you'd rather build it yourself from the plan, that's fine.

Do we need clean data first?

No. The blueprint tells us what's usable now and what to fix, and we plan around it.

Will it work with Tally, Zoho, SAP, our CRM and WhatsApp?

If a tool can be connected, we build into it, and most can. We confirm every connection in the blueprint, before you commit to the build.

We're not a tech company. Will our team use it?

We build into the tools they already use, like WhatsApp and Tally, and train each person on their part.

What if the AI gets something wrong?

Every agent works within limits we agree with you, asks for a person's yes where it matters, and is monitored after launch.

Who owns the code and the data?

You do, from day one. Everything runs on your accounts.

What if we don't want to depend on you?

That's what Transfer is for: code, docs, training, and help hiring your own team.

How fast will we see something working?

A prototype at the end of the two-week blueprint, then working software every week of the build.

Bring us the work AI should already be doing.

45 minutes. A scoped plan, a timeline and a price range. Free.

Book a free build session
  1. Tell us what you want built

    A short form. It takes about 2 minutes.

  2. We WhatsApp you within one working day

    To fix a time that suits you.

  3. 45 minutes with the people who'd build it

    You leave with a scoped plan, a timeline and a price range.